Posts Tagged ‘fraud’

|

Create STRONG passwords that you won’t forget!

Monday, June 11th, 2012

Too often we are expected to create random, complicated passwords with special characters and lots of restrictions. Especially now, with all the security breaches, we recommend the following method to help you develop passwords that are strong and easy to create and remember:

For website passwords, use the first four or five letters of the website to start the password. For example: 

Website Password
www.amazon.com amaz
www.citibank.com citi
www.hotmail.com hotm

 

For added security, add the @ symbol and a number (1,2,3,4,5,6,7,8,9,0) to the first letters of the website. For example:

Website Password
www.amazon.com amaz@1
www.citibank.com citi@1
www.hotmail.com hotm@1

 

Pick a phrase that is easy for you to remember, but that no one else will be able to attribute to you. For example:

Passphrase: “My Wife’s Birthday Is April Twenty-Fifth Nineteen Sixty Six”

Use the first letter of each phrase to form an abbreviation. For example:

m – My
w – Wife’s
b – Birthday
i – Is
a – April
t – Twenty-
f – Fifth
n – Nineteen
s – Sixty
s – Six

Abbreviated pass phrase: mwbiatfnss

Add the passphrase to the first letters of the website, the @ symbol and number. For example:

Website Password
www.amazon.com amaz@1mwbiatfnss
www.citibank.com citi@1mwbiatfnss
www.hotmail.com hotm@1mwbiatfnss

Following this pattern will help you develop strong passwords that are easy to create and remember. Remember that at a minimum the passwords must:

  • contain at least 1 letter
  • contain at least 1 number or punctuation mark
  • be at least 8 characters long

_____

Jorge Rey, CISA, CISM, CGEIT is an associate principal and the director of information security & compliance for Kaufman, Rossin & Co. Kaufman, Rossin is one of the top CPA firms in Florida. Jorge can be reached at jrey@kaufmanrossin.com.

Another IRS email scam

Tuesday, June 5th, 2012

The IRS will never initiate contact via email. If you receive an email claiming to be from the IRS, it is a SCAM!

Below is a screenshot of one of the scam emails being sent.

If you have any concerns or questions, feel free to contact your Kaufman, Rossin professional.

_____

Scott F. Berger is a tax and accounting services principal at Kaufman, Rossin’s Boca Raton office.  Kaufman, Rossin & Co. is one of the top CPA firms in the country.  He can be reached at sberger@kaufmanrossin.com.

Educating Our Students Today to Prevent Fraud Tomorrow

Tuesday, January 10th, 2012

Did you know that it is estimated that the typical organization loses 5% of its annual revenue to fraud? Did you also know that 75-98% of college students admit to having cheated in academics compared to only 20% back in 1940? And did you know that these two variables are more than likely correlated with each other?

I recently had the pleasure of speaking to Hollywood Hills High School‘s Advanced Placement Government class taught by Larry Neuschaefe about my profession as a forensic accountant and the connection between their world and mine. More importantly, the students and I explored how cheating and plagiarizing in high school and college often leads to fraud in corporate America.

As I explained to the students, there are three components, which when combined together, increase the likelihood of fraud. In the corporate world, these three components are known as the “Fraud Triangle” and include:

  • Pressures – examples of financial pressures include mounting bills, loss of employment, or depletion of a nest egg due to poor economic conditions.
  • Rationalizations – human nature orchestrates excuses for indecent actions and behavior, allowing a person to justify their actions.
  • Opportunities – these often stem from missing or inadequate internal controls, such as the person approving check being the same individual as the one who writes it.

I proposed to the students that the elements of the Fraud Triangle – pressures, rationalizations, and opportunities – are also applicable to them as students. I also suggested that the behavior patterns they become accustomed to today may influence future behavior beyond school.

Students face pressures to score high grades, please parents’ expectations, and compete against fellow classmates to be accepted into top tier colleges. Rationalizing seems to be easy; after all, isn’t everyone doing it? And, thanks to the Internet and other electronic forms of social communication, the opportunities to plagiarize and cheat have never been greater.

If students are comfortable with this type of behavior in high school and college – during the critical formation years of their life – how will they respond to the increased pressures of corporate America and the challenges of “real life?”

In today’s society, driven by materialist values, instant gratification, and increasing financial stress, it’s critical to educate our future leaders on the importance of where their current actions may lead them. By investing the time to teach students about business and life ethics, we may be able to positively affect the future of our business environment and landscape.

Students seem willing and eager to learn about these real-world dilemmas. After receiving countless “thank you” letters from the students I spoke to, it’s apparent that students are listening, absorbing the lessons, and starting to see the dangers of cheating beyond the classroom. We can only hope that this may, in turn, reduce the number of fraudsters in tomorrow’s corporate America.

Below are just a few quotes that I received from this class.

“As teenagers, we look over “small” things such as cheating and stealing now, but we don’t really realize that our actions could lead to bad habits in the future.” – Samantha

“Craig Hirsch taught us life lessons in less than an hour just by correlating fraud in business to fraud in education.” – Aylin

“Merging the two worlds of education and real life, Mr. Hirsch provided us with a better realization of the necessity of a true education.” – Sophia

“Thank you for opening our eyes to the dangers of cheating. I think every high school student in the country should have a speaker like you come to their class.” – Emily

“Mr. Hirsch was excellent at providing a “bridge,” if you will, from his career and life to the life of high school students. He was fantastic at putting things in terms for us and did a great job of educating us about types of fraud and what leads to fraud actions.” – Sarah

“The fact that most cheaters or plagiarizers in high school and college tend to be the ones who commit frauds as adults made a lot of sense, and without Mr. Hirsch, I probably would not have made the connection. Knowing the reasons people commit fraud, in my opinion, can help young adults avoid doing so and falling victim to feeling, for example, the pressure of committing fraud.” – Vanessa

————–

Craig Hirsch is a manager in the Forensic and Regulatory Compliance consulting practice at Kaufman, Rossin. Craig specializes in forensic accounting, anti-money laundering and counter terrorist financing, financial intelligence, corporate investigations, dispute consulting, and fraud risk assessments.  Kaufman, Rossin & Co. is one of the top CPA firms in the country. He can be reached at chirsch@kaufmanrossin.com.

Identity Theft and Tax Fraud – Are You a Victim?

Tuesday, December 6th, 2011

Identity theft and tax fraud are serious problems that continue to increase in number and complexity as each tax season rolls by.  Don’t think you will ever be affected? Accounting Today recently reported that the IRS identified 775,723 tax returns with $4.6 billion claimed in fraudulent refunds, as of April 30, 2011. The good news – the IRS prevented the issuance of $4.4 billion (96%) of those claims which is an increase of 171% over the previous year. Unfortunately, 4% of those victims were not so lucky.

Becoming a victim of identity theft and tax fraud can cause great hardship for you and your family. The Miami Herald recently wrote about a Miami Shores family who are struggling with the IRS to obtain their $8,000 tax refund after falling victim. Indeed, my colleagues and I have witnessed many falsified returns this past tax season, and although the IRS has implemented the IRS Identity Theft Program, there is no quick and easy solution to overcome this unfortunate circumstance.

While there is no guarantee that a thief won’t steal your identity, there are certain precautions you can take to prevent becoming victimized:

  • Safeguard your personal information
  • Monitor your credit report
  • File early
  • Respond immediately to IRS notices

If you have questions about preventing identity theft and tax fraud, or if you have already been targeted and need assistance, please contact me at sberger@kaufmanrossin.com or 561.620.1722.

Scott F. Berger is a tax principal at Kaufman, Rossin’s Boca Raton office.  Kaufman, Rossin & Co. is one of the top CPA firms in the country.  He can be reached at sberger@kaufmanrossin.com.

Professional..or entrepreneur?

Wednesday, August 31st, 2011

Attorneys, accountants, and physicians study for years to offer wise counsel and quality service to clients and patients.  But adding a course in entrepreneurship might have prepared us better for 2011!   The ongoing economic downturn, increase in competition, and ever-shifting technology landscape are just a few of the factors that professionals must contend with, particularly when managing small practices.

3 key competencies

You can’t afford to ignore these three areas.

  1. Financial Controls.
    Do you work hard for your revenue?  Then make sure it’s protected.  According to the Association of Certified Fraud Examiners, the typical organization loses 5% of annual revenue to fraud, and small organizations are disproportionately affected.  People you’ve trusted for years who are facing harsh economic realities may find themselves tempted. If you aren’t sure you understand how your accounting system works, or whether your electronic transactions are secure, invest in an expert review of your procedures and controls.
  2. Strategic marketing.
    Would you benefit from more business?  Don’t just wait for it to walk through the door.  Don’t think that what worked 20 years ago will work for you today.  And absolutely don’t think that using online media is unprofessional! More and more business decisions are made based on non-traditional marketing, including social media.  According to a new report from the Pew Research Center, 50% of adults use social networking sites. People trust personal recommendations (including from their Facebook Friends) and increasingly distrust paid advertising.  If you haven’t figured out how social media fits into your marketing strategy – or you don’t even have a strategy, seek professional help.
  3. Intelligent Technology
    You don’t neglect your ongoing professional training, and you don’t let yourself fall behind as your field advances. But most professionals only think about their computer systems when they need tech support.  It’s like the furniture in the waiting room - if there are no holes in the upholstery, all is well.  If that’s your attitude, you may be exposing yourself to risk:  information security risk, compliance risk, and the ever-so-real risk of missed opportunities.  Choosing the right systems, implementing them properly, and training your staff is one investment you won’t regret.

These are just a few of the many entrepreneurial skills that today’s professionals can’t ignore.  What new skills are you learning?

Janet Kyle Altman is a principal with the entrepreneurial accounting firm Kaufman, Rossin & Co.  She provides marketing consulting, facilitates planning meetings, and offers training and coaching in leadership.  She can be reached at jaltman@kaufmanrossin.com.

Be Aware of Misleading Amnesty Notices

Tuesday, August 24th, 2010

The Florida Department of Revenue (FDOR) is sending out Amnesty notices to taxpayers who, according to FDOR records, have outstanding notices for sales tax, corporate income tax, etc. These notices include a statement of amounts the FDOR claims are due.

You might be tempted to automatically pay these notices in order to take advantage of the Amnesty program, but you should check them first to determine if the alleged liabilities are in fact owed.

For example:

  • In many cases, these statements include liabilities which the FDOR has estimated to be due where a sales tax return, corporate income tax return or other state return was not filed.
  • And in some cases, these notices are being received by S Corps and partnerships which have no Florida Corporate Income Tax filing requirement.

If you’ve received Amnesty notices be sure to check the statements against your records and/or contact your accountant to make sure the claims are correct. For more information, contact Dan Wagner at 561.620.1718 or dwagner@kaufmanrossin.com.

Dan Wagner is an associate principal in the State & Local Tax Practice department at Kaufman, Rossin & Co., one of the top CPA firms in Florida with offices in Miami, Fort Lauderdale and Boca Raton.

Think your funds are safe? Think again.

Thursday, September 3rd, 2009

Tootle.Nick3If you’re in business, there’s an increasing chance that you’re being defrauded. It stands to reason: in tough times, people become desperate. And in times like these any loss can cripple a small business.

In fact, a recent report by the Association of Certified Fraud Examiners revealed that more than half of the experts surveyed believe fraud has increased during the recession — and, the report notes, there are always the unreported or not-yet-uncovered incidents.

The average fraud-related loss in the U.S. comes to about 7% of revenues — and small businesses suffer more.  Can your business afford a loss? 

There are some basic steps that every business should take to protect against employee embezzlement and other types of fraud.  (more…)

Are you at risk for fraud? (If you’re in business, the answer’s yes.)

Wednesday, March 4th, 2009

According to the most recent Report to the Nation from the Association of Certified Fraud Examiners, U.S. organizations lose 7% of their annual revenues to faud.  Apply that to the gross domestic product, and that reprsents an estimated $994 billion in fraud losses!

Whatever business you’re in, you’re at risk for fraud.   (more…)

|